Reporting

Progress Report Guidelines
Please think about the entire project when you answer these questions. Answer them as succinctly and completely as possible—we do not expect a lot of narrative. We are generally looking for where you are with your project as compared to where you had planned to be by this time.

What are the project’s objectives and where are you in meeting those objectives?
Describe where you are on each objective. If you changed an objective, explain why and whether the new objective was met by the project. If an objective is not being met, explain why and what you are planning to do to meet it.

What problems or challenges are you encountering?
Describe any challenges and the action(s) you took or are taking to solve it. If any of the challenges due to factors external to the project (political, social, etc.), how are you coping with them?
If you are working in collaboration with other organizations or depending upon other organizations to meet your objectives, how are those collaborations working?
Describe the high and low points of those collaborations. If you are collaborating with many organizations, choose a few of the most important ones to discuss.

Are there ways in which The Bingham Program could be of assistance to you?
Are there types of support, other than monetary that could be of help to you? Other resources, evaluation, technical assistance

Budget
Please submit the most current budget information for your program using the same budget format you used when you applied. If there have been changes in how you are allocating expenses, please give a brief description of why.

Please email your reports to karen@binghamprogram.org as Word, Excel or pdf documents.

Final Report Guidelines
For discretionary grants, a short narrative about what you accomplished vs. what you had hoped to accomplish is fine.

For regular grants, we would like to meet with you when our funding for your project ends to get a better sense of your work and to give you a chance to give us feedback. We don’t want to make the final report onerous and therefore are asking that you briefly answer in writing questions 1-5 and submit them with the final budget report. Please think about the entire project when you answer these questions. Answer these as succinctly and completely as possible—we do not expect a lot of narrative.

When we meet we’d like you to have thought about answers to questions 6-8 as well as be able to talk about the highs and lows of your project.

What were the project’s objectives and to what extent did the project meet those objectives?
Describe how each objective was met. Make sure you describe what the project actually did. If you changed an objective, explain why and whether the new objective was met by the project. If an objective was not met, explain why.

What problems or challenges did the project encounter during the grant period?
Describe each challenge and the actions you undertook to solve it. Were some of the challenges due to factors external to the project (political, social, etc.)—how did you cope with them?

If you worked in collaboration with other organizations or depended upon other organizations to meet your objectives, how did those collaborations work?
Describe the high and low points of those collaborations. If you collaborated with many organizations, choose a few of the most important ones to discuss.

What have been the project’s other sources of support?
You can simply list these by name, amount received, and date of receipt. If you received substantial in-kind assistance from an organization you can list that too.

What was the significance of what was accomplished by the project?
Yes, that’s quite a huge question… but think big… what are you most proud of? What two or three things are the most important outcomes of your project (in such areas as community change or improvement, new models of service delivery, new contributions to the field, increased access of the public to information or services, etc.)? How do you know the project accomplishments were significant?

If you were to give advice to a new grantee conducting a program like yours, what would it be?
What two or three “pearls” or lessons learned would you pass on to the next person?

Do you have “post-grant” plans for your project?
Which of your program components will continue? Who will be supplying funds for these project activities to continue?

How could the Bingham Program have been of greater help to you?
Did our policies or operations hinder you in any way? Was there additional technical assistance that we could have provided or arranged for you to help you meet your objectives? Be honest!

Budget
Please submit the final budget information for your program using the same budget format you used when you applied. If there have been changes in how you are allocating expenses, please give a brief description of why.